The following work permits may apply to work conducted on Coles Group sites:
- Hot Work Permits
- Confined Space Permit
- Fire Equipment Impairment Notices
- Roof & Ceiling Space Work Permit
- Electrical & Gas Isolation Work Permit.
- Hazardous Work Permits
- Any government authority permit for work on a total fire ban day.
Before contractors perform the work for which they are engaged, they must obtain the necessary work permits.
For Coles Express Sites, please refer to the bottom of this page for applicable Work permits.
Hot Work Permit
The contractor must not commence any hot work; for example, welding, cutting or any other hot work or any task using an open flame, without completing a Hot Work Permit. The Site Manager can provide the contractor with a copy of the Hot Work Permit to fill in. For the purpose of this permit, the Site Manager or delegate is the authorised company representative.
The contractor must ensure that:
- all combustible materials are removed from the area as far as practically possible, or made safe within the area.
- no flammable liquids, vapours, gases or dusts are present
- extinguishers and fire hoses are present at the site
- the contractor’s employees know how to use portable fire-fighting equipment
- the contractor’s employees know the location of the fire alarm system and telephones
- fire retardant covers are supplied and, where possible, they cover merchandise
- clearance distances are met
- gas bottles are secured
- the area is isolated
Download a blank Hot Work Permit
Confined Space Entry and Access Permits
Confined Space Entry Permit – must be provided and completed by the contractor prior to the Site Manager or delegate issuing a Confined Space Access Permit. The Entry Permit must comply with all the Australian Standards and State/Territory legislative requirements associated with confined space entry.
Confined Space Access Permit – will be issued by the Site Manager or Delegate and must be signed by the contractor to acknowledge that an Entry Permit has been completed and all appropriate Australian Standards and State/Territory legislative requirements associated with the confined space entry are complied with.
Fire Protection Equipment Impairment Notice
The sprinkler system is the most important risk protection facility in all of our buildings. Therefore as part of the insurance agreement, it must be operational at all possible times. Occasionally, however, maintenance work on the system will require the system to be shutdown.
The site manager or contractor must notify Risk Management Services by fax on 1800 614 114 or by email firstname.lastname@example.org, who will in turn advise the insurer, whenever the sprinkler system needs to be shutdown. The Site Manager can provide the contractor with a Fire Protection Equipment Impairment Notice.
The contractor must complete a Fire Protection Equipment Impairment Notice at all times when the sprinkler system is shut down or disabled in any way.
Download a blank Fire Protection Equipment Impairment Notice
Roof and Ceiling Work Permit
A Roof and Ceiling Work Permit is required if the contractor proposes to undertake work on a site’s roof or in the ceiling space. The contractor must submit the permit to the Site Manager (or their delegate) for their approval prior to the commencement of any work that requires access to the roof or ceiling space.
Download a blank Roof & Ceiling Work Permit
Electrical and Gas Isolation Work Permit
The contractor must complete and submit an Electrical and Gas Isolation Work Permit when any electrical or gas isolation work is proposed to be undertaken, and that work:
- requires the isolation of electricity or gas, or
- poses any risk to the health or safety of any persons
The contractor must submit the permit to the Site Manager (or their delegate) for their approval prior to the commencement of any work that requires electricity* and/or gas isolation.
Electrical & Gas Work Permits are only valid for 24 hours.
*Note: an Electrical and Gas Isolation Work Permit is not required for changing light bulbs.
Download a blank Electrical & Gas Work Permit
Hazardous Works Permit(limited sites only)
Note: Hazardous Works Permits may be applicable (instead of either a Electrical and Gas Isolation Work Permit or Roof and Ceiling Work Permit) at a limited number of sites while transitions in permit arrangements occur.
The contractor must complete a Hazardous Works Permit before commencing any of the following activities:
- roof work
- trenching and excavation work
- crane operations
- energy isolation (water, gas and electricity).
The authorised person must approve the permit before the contractor can commence hazardous work. For the purpose of this permit, the authorised person is the contractor’s supervisor or principal contractor (for construction works). Once works have been completed, the permit must be returned to the Site Manager
Download a blank Hazardous Works Permit
Please review the Document Requirements if you are having trouble viewing these documents.
Coles Express Work Permits
All Coles Express Permitting Requirements are contained in the Site Orientation & Sign In Register.
- Temporary Safe Work Area Permit (TSWA Permit)
- Hot Work in a Hazardous Zone permit
- Equipment Isolation Permit
Temporary Safe Work Area Permit /Hot Work in Hazardous Zone Permit (Coles Express Only)
Hazardous Zones can contain flammable fumes, so we need to be particularly careful. In these zones, we treat a greater number of items as sources of ignition.
For Hot Works within the Hazardous Zones the contractor is to create a temporary safe work area and complete the Temporary Safe Work Area permit (TSWA Permit).
When a temporary safe work area cannot be achieved; the contractor is to complete a Hot Work in Hazardous Zones Permit and seek authorisation by a Coles Express Approved Permit Authoriser.
To note: The following activities must be completed via a Hot Work In Hazardous Zone Permit:
- Hot Works in a Hazardous Zone where a temporary safe work area cannot be created
- Conducting works with a Naked flame in the Hazardous Zone
- Using an “Angle grinder” (or similar device) within the Hazardous Zone
- Excavation works that are deeper than 750mm
- All Hot Works in LNG Hazardous Zones.
Download a blank Temporary Safe Area Permit
Download a blank Hazardous Zone Permit
Equipment Isolation Permit (Coles Express Only)
Coles Express has combined the Coles “Fire Protection Equipment Impairment Notice” and “Electrical and Gas Isolation Work Permit” into one permit being the “Equipment Isolation Permit”.
Thus, this Permit needs to be completed by contractors when isolating equipment (electrical or mechanical).
If Fire Protection Equipment (e.g. Fire Hydrant/Hose Reel System) is being isolated, contractors also need to fax through the completed form to the Coles Express Safety Team on Fax Number:03 8672 5910
Download a blank Equipment Isolation Permit