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Online Contractor Induction

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   Safe Work Method Statement (SWMS)
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   Contractor spotchecks
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   Chemicals and MSDSs
   Plant and Equipment
   Scheduling of works
   Asbestos Register
   Incident management
   OH&S Obligations
   Prequalification process
   Special Requirements
   Working from Heights
   Electrical Safety
   Ceiling Space Access
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Work Permits

The following work permits may apply to work conducted on Coles Group sites:

  • Hot Work Permits
  • Confined Space Permit
  • Fire Equipment Impairment Notices
  • Roof & Ceiling Space Work Permit
  • Electrical & Gas Isolation Work Permit.
  • Hazardous Work Permits(limited sites only).
  • Any government authority permit for work on a total fire ban day.

Before contractors perform the work for which they are engaged, they must obtain the necessary work permits.

For Coles Express Sites, please refer to the bottom of this page for applicable Work permits.

Hot Work Permit

The contractor must not commence any hot work; for example, welding, cutting or any other hot work or any task using an open flame, without completing a Hot Work Permit. The Site Manager can provide the contractor with a copy of the Hot Work Permit to fill in. For the purpose of this permit, the Site Manager or delegate is the authorised company representative.

The contractor must ensure that:

  • all combustible materials are removed from the area as far as practically possible, or made safe within the area.
  • no flammable liquids, vapours, gases or dusts are present
  • extinguishers and fire hoses are present at the site
  • the contractor’s employees know how to use portable fire-fighting equipment
  • the contractor’s employees know the location of the fire alarm system and telephones
  • fire retardant covers are supplied and, where possible, they cover merchandise
  • clearance distances are met
  • gas bottles are secured
  • the area is isolated

   Download a blank Hot Work Permit (38 KB)

Confined Space Entry and Confined Space Access Permits

Confined Space Entry Permit – must be provided and completed by the contractor prior to the Site Manager or delegate issuing a Confined Space Access Permit. The Entry Permit must comply with all the Australian Standards and State/Territory legislative requirements associated with confined space entry.

Confined Space Access Permit – will be issued by the Site Manager or Delegate and must be signed by the contractor to acknowledge that an Entry Permit has been completed and all appropriate Australian Standards and State/Territory legislative requirements associated with the confined space entry are complied with.

Fire Protection Equipment Impairment Notice

The sprinkler system and fire protection equipment is a critical component of risk protection in our buildings. Therefore it must be operational at all possible times. Occasionally, however, maintenance work on the system will require parts of the system to be shutdown.

The contractor must notify the Site Manager whenever the sprinkler system or other fire protection equipment needs to be shut down or disabled in any way. Each business has its own Fire Protection Equipment Impairment process. The Site Manager can provide the contractor with a copy of the notice.

NB: Contractor’s are no longer required to fax a copy of the Fire Protection Equipment Impairment Notice to Wesfarmers Group Insurance.

Roof and Ceiling Space Work Permit

A Roof and Ceiling Space Work Permit is required if the contractor proposes to undertake work on a site’s roof or in the ceiling space. The contractor must submit the permit to the Site Manager (or their delegate) for their approval prior to the commencement of any work that requires access to the roof or ceiling space.

   Download a blank Roof & Ceiling Work Permit (36 KB)

Electrical and Gas Isolation Work Permit

The contractor must complete and submit an Electrical and Gas Isolation Work Permit when any electrical or gas isolation work is proposed to be undertaken, and that work:

  • requires the isolation of electricity or gas, or
  • poses any risk to the health or safety of any persons

The contractor must submit the permit to the Site Manager (or their delegate) for their approval prior to the commencement of any work that requires electricity* and/or gas isolation.

Electrical & Gas Work Permits are only valid for 24 hours.

*Note: an Electrical and Gas Isolation Work Permit is not required for changing light bulbs.

   Download a blank Electrical & Gas Isolation Work Permit (36 KB)

Hazardous Works Permit(limited sites only)

Note: Hazardous Works Permits may be applicable instead of either a Electrical and Gas Isolation Work Permit or Roof and Ceiling Work Permit at a limited number of sites.

The contractor must complete a Hazardous Works Permit before commencing any of the following activities:

  • roof work
  • trenching and excavation work
  • crane operations
  • energy isolation (water, gas and electricity).

The authorised person must approve the permit before the contractor can commence hazardous work. For the purpose of this permit, the authorised person is the contractor’s supervisor or principal contractor (for construction works). Once works have been completed, the permit must be returned to the Site Manager

Please review the Document Requirements if you are having trouble viewing these documents.

Coles Express Work Permits

All Coles Express Permitting Requirements are contained in the Site Orientation & Sign In Register.

  • Temporary Safe Work Area Permit (TSWA Permit)
  • Hot Work in a Hazardous Zone permit
  • Equipment Isolation Permit

Temporary Safe Work Area Permit /Hot Work in Hazardous Zone Permit (Coles Express Only)

Hazardous Zones can contain flammable fumes, so particular care is required. In these zones, a greater number of items are treated as sources of ignition.

For Hot Works within the Hazardous Zones the contractor is to create a temporary safe work area and complete the Temporary Safe Work Area permit (TSWA Permit).

When a temporary safe work area cannot be achieved; the contractor is to complete a Hot Work in Hazardous Zones Permit and seek authorisation by a Coles Express Approved Permit Authoriser.

To note: The following activities must be completed via a Hot Work In Hazardous Zone Permit:

  • Conducting works with a naked flame in the Hazardous Zone
  • Entering a confined space as part of the works
  • Using an “angle grinder” (or similar device) within the Hazardous Zone
  • All excavation works deeper than 750mm
  • Conducting Hot Works in Liquefied Natural Gas (LNG) Hazardous Zones
  • Conducting works that involves cutting concrete in the Hazardous Zone

Coles Express Permit Authorisers – Hot Works Permits

If you require a Hot Works Permit to be authorised, please contact a Coles Express Permit Authoriser on the link below.

   Download the Authorised Coles Express Authoriser listing (90 KB)

   Download a blank Temporary Safe Area Permit (90 KB)

   Download a blank Hazardous Zone Permit (90 KB)

Equipment Isolation Permit (Coles Express Only)

Coles Express has combined the Coles “Fire Protection Equipment Impairment Notice” and “Electrical and Gas Isolation Work Permit” into one permit being the “Equipment Isolation Permit”.

Thus, this Permit needs to be completed by contractors when isolating equipment (electrical or mechanical).

If Fire Protection Equipment (e.g. Fire Hydrant/Hose Reel System) is being isolated, contractors also need to fax through the completed form to the Coles Express Safety Team on Fax Number:03 8672 5910

   Download a blank Equipment Isolation Permit (90 KB)